020 7630 1777 info@notary.co.uk Head Office: 6 Lower Grosvenor Place, London, SW1W 0EN


At our offices

Step 1

  1. Contact us – you can email info@notary.co.uk, call 020 7630 1777 or chat with us online

  2. We recommend sending us an email telling us what you require. It is helpful if you also attach a scan of the document you need us to notarise. We will review your instructions and get back to you with by email with a quote.

  3. If you’re happy to proceed, we’ll book you in for an appointment.

Step 2

  1. On the day of the appointment, you’ll need to bring the identity documents we advised in our email.

  2. If you are signing a document in front of the notary, you will need to bring one form of photographic identification such as a passport, driving licence or identity card and one proof of address which is no older than six months. If you are signing on behalf of someone else or a company, you will also need to bring proof of your authority to sign, such as a power of attorney, board resolution or minutes of a meeting.

  3. At the appointment you will fill in our registration form, and we will take copies of your identification documents to keep on our file.

  4. If we will be certifying documents, we may make copies of the original documents and check with the issuing authorities that the document is genuine wherever appropriate.

  5. If we will be witnessing your signature, the notary will meet you to verify your identity, ascertain your understanding of what you are signing and that you are doing so of your own free will and to ensure that the document is executed correctly.

  6. We will draft and affix or endorse a notarial certificate to the document. If you only need notarisation, we will do this whilst you wait.

  7. If you also require an apostille or embassy legalisation, we will personally submit your document for processing and collect it when ready.

Step 3

  1. Once complete, we will provide you with the notarial document and email a scan of the document for your records.

  2. We will then take payment and provide you with a receipted invoice if required.

  3. We arrange for the electronic storage of all documents we notarise in accordance with the Notarial Practice Rules 2019. The electronic copy will be kept alongside an entry in our formal register which is kept by us as a permanent record. We are registered with the Information Commissioner’s Office and all personal data is held securely and not capable of being accessed externally. Data collected as part of notarial records is used solely for the purposes of meeting our professional legal responsibilities as Notaries Public. For full details, please visit our Data Protection & Privacy Policy.